Virtual Green Folder

2011-12 Burr Elementary School PTA

Virtual Green Folder

Every committee should have a "Green Folder" that gets handed down year after year.  If there are multiple co-chairs, there remains only one “Green Folder” (please decide who will be the “keeper”).  Inside this folder are historical Committee Review forms and other documents that will provide you with the necessary information to help you with your committee. 

If you do not have this “Green Folder”, please contact your VP immediately.

Every year a supplement is issued to each chair which provides “how to” instructions for that year. These forms are available here to download and print. We have provided some forms in paper format in the actual Green Folder to help committees get started. Below is the Virtual Green Folder Table of Contents.  Documents noted as “Hard copy” will also be in the committee Green Folder provided by the VP.

 Step 1: Contacts

- Executive Board Listing

- PTA Organization Chart

- Committee Chair List/Volunteer Opportunities

Step 2: Schedule the Event

- PTA Calendar

- 2011-12 Fairfield Public Schools Student Calendar

- 2010-11 Burr Elementary Procedures for PTA Events Held at Burr 

- 2011-12 Procedures and Form for PTA Room Reservations at Burr Elementary School

- Fairfield Public Schools Request for Use of School Facilities 

- Fairfield Public Schools Administrative Regulations on Community Use of School Facilities 

Step 3: Promoting the Event

- 2011-12 Burr PTA Guidelines for Submitting Material for Promotion

- 2010-11 Burr Elem Guidelines for Submitting Material for Promotion 

- Burr Elementary School PTA 2010-11 Photograph Release and Consent Form

Step 4: Financial Information

- 2011-12 Burr PTA Financial Procedures

- Burr Elementary School PTA Budget 2011-12 (Available upon request - please contact Treasurer – Ruth Merchant)

- Committee Expense Detail from prior year (2010-11) (Hard copy)

- How to submit committee expenses, request checks or cash boxes from the Burr PTA Treasury

- 2011-12 Burr PTA Payment Voucher

- Burr PTA 2011-12 Check Deposit Listing Sheet

- Tax ID Form (Available upon request - please contact, Treasurer – Ruth Merchant)

Step 5: Completing the Event

- Committee Activity Review 

If you have any questions, please contact one of our PTA Volunteer Coordinators! Thanks for volunteering!

Paolo Murphy at  murphy1637@aol.com

Maria Walsh at bmwalsh@optonline.net

Bernie Verghese at bverghese@aol.com